Data entry, Filing Internship

by Aidana

Mission Neighborhood Centers, Inc. is a big organization that has been providing services for The Mission Community over 50 years. It consists of 9 preschools, 3 youth programs, and 1 senior center. The administrative office of Mission Neighborhood Centers, Inc. is called Capp Office and located at 362 Capp St. in The Mission District. This is a 3 floor building between 18^th-19^th Streets on Capp St. It has a very warm and nice atmosphere and office environment.

I am really glad that I am doing my internship here.

The staff I am working with is very friendly and helpful. They are teaching me things that I need to learn very understandably, and explain everything that I need to do clearly and in detail, so I am not confused at all. And if I still have any questions or problems, I can always ask them. They are always ready to help me with anything.

The executive director of Mission Neighborhood Centers, Inc. is Sam Ruiz. And the Children Services Division’s director is Dolores Terrazas. Mostly I help Judith Espino – the Children Services Management Specialist, who is also a an administrative assistant to Dolores Terrazas. I help Judy to file purchase orders, check requests, invoices, accident reports, contracts, meeting agendas and minutes of board of directors, create folders and binders, make labels, print and copy Acts and Program Performances, Grant Applications of one of the Mission Neighborhood Centers, Inc. organizations – Head Start. I also update data (Excel) in Expenditure Tracking of budgets for all centers, checked all formulas and add new information. And there is one PowerPoint project that I have started working on with updating the information.

When I finish with Judy, I usually ask Alba if she needs some help, because we all three work together in one room, and everyone has her own desk. Alba Juarez is a Community, Parents & Health Associate. I already helped her with printing and copying parents’ meeting information and announcements, and I also checked the parents’ in-kind worksheet information and counted the hours and found the total amounts.

Then I go next door and find out if Barbara needs some help too. Barbara Walden is an executive assistant. I have already helped her with filing purchase orders and checks, and the organization’s vehicle plates and insurance information, as well with organizing office supplies and posting announcements.

And after that I go downstairs to Jaynie Lara, she is a Human Resources Manager. She always has a lot of documents to be filed. All of the information about the employees is confidential, so I have to be very careful. I help Jaynie to file personnel folders, check if the all documents are in the right place and order, to make new folders and create labels for new employees, and to shred the unnecessary or extra employee information.

Filing, data entry, organizing Internship

by Esetu

I did my internship at The Housing Rights Committee of San Francisco. They have only four staff. They help people that have different kind of problems with their landlord or roommates. Most of the work is done by volunteers and by people that goes there for an internship.

My duties were entering confidential client information into the database, filing, copying/scanning and making sure there were enough brochures on the shelves for clients to take home and read so  they can understand their rights. I was given instructions on my first day about what to do and when to do it, so I followed their instructions and when I had a question I asked one of them about it. The instructions were very detailed and understandable.

My day started at 9a.m. Most of the time I did data entry all day long. I took a lunch break at noon for half hour then back to work. Sometimes I had a ten minute break in the afternoon. There was a day I had to do just filing and copying. I had to stand on my feet all day long rearranging the file cabinet which was a mess. It took me approximately five hours. Then I made copies of all kinds of forms and brochures to put up on the shelves. That was a very tiring day for me, but it was a good experience and I felt good about myself knowing that I did it the way it was supposed to be. After that day I started to mix and match my duties.

The challenge I faced was because there were a lot of volunteers, I worked with different people with different kinds of hand writing, some I couldn’t read at all. At the beginning, it was not easy, but once I got to know them I started to key in what I could read and leave the ones I couldn’t read until I got a chance to ask about it. That helped me not be frustrated and use my time wisely.

It was a good experience. I had the chance to work on some of the things that I learned at LEN. I think I have learned some, but I am sure if I had the chance to go for an internship in a normal office environment, I would have learned more.

by Sokrathany Tea

I am currently interning at U.C.S.F. in the Orthopaedic Surgery Department.

My responsibilities are different everyday as it all depends on my supervisor and what special projects she wants me to complete each day. So far, I have scanned, shredded/filed confidential information electronically and created new folders for new patients. I am also responsible for retrieving new scrubs for the doctors and restocking office supplies such as paper, ink, pens, paperclips, and staples etc. I am given very detailed instructions step by step from my supervisor for each task that is given to me and I understand exactly what to do.

The first day on my internship, I was very excited and nervous because I have never worked in this kind of environment before, but despite that feeling, I was ready to learn something new. I arrive every Tuesday and Thursday to my internship at 8:45a.m. When I get there, the first thing I do is greet everyone in the office then I ask my supervisor for my duties for the day. On my first day of my internship I was instructed to file patient charts alphanumerically, create new labels and new folders for new patients. Every project that is assigned to me is very clear and understandable because my supervisor Lori explains every step thoroughly.

The challenges I faced at this job was scanning documents in to the system because I had no clue at all on how to scan anything, but I overcame this challenge by asking my supervisor to show me step by step on how to scan confidential documents on the scanner and by the end of the day I knew exactly how to scan.

My overall impression of my internship is that it is great. I really enjoy working at U.C.S.F. because the people I work with there are all so friendly and helpful. I learned a lot about how the hospital operates such as what certain forms are for and why the doctors are so busy each day. More importantly I gained experience in working in an office setting, and it isn't as hard as I thought it was.

I have benefitted a lot from this internship because it matches perfectly with my short term goal which is to get a job as a Medical Administrative Assistant. I learned the daily duties for the position that I am looking for, and I am definitely looking forward to learning more from my internship.