Data entry, Filing Internship

by Aidana

Mission Neighborhood Centers, Inc. is a big organization that has been providing services for The Mission Community over 50 years. It consists of 9 preschools, 3 youth programs, and 1 senior center. The administrative office of Mission Neighborhood Centers, Inc. is called Capp Office and located at 362 Capp St. in The Mission District. This is a 3 floor building between 18^th-19^th Streets on Capp St. It has a very warm and nice atmosphere and office environment.

I am really glad that I am doing my internship here.

The staff I am working with is very friendly and helpful. They are teaching me things that I need to learn very understandably, and explain everything that I need to do clearly and in detail, so I am not confused at all. And if I still have any questions or problems, I can always ask them. They are always ready to help me with anything.

The executive director of Mission Neighborhood Centers, Inc. is Sam Ruiz. And the Children Services Division’s director is Dolores Terrazas. Mostly I help Judith Espino – the Children Services Management Specialist, who is also a an administrative assistant to Dolores Terrazas. I help Judy to file purchase orders, check requests, invoices, accident reports, contracts, meeting agendas and minutes of board of directors, create folders and binders, make labels, print and copy Acts and Program Performances, Grant Applications of one of the Mission Neighborhood Centers, Inc. organizations – Head Start. I also update data (Excel) in Expenditure Tracking of budgets for all centers, checked all formulas and add new information. And there is one PowerPoint project that I have started working on with updating the information.

When I finish with Judy, I usually ask Alba if she needs some help, because we all three work together in one room, and everyone has her own desk. Alba Juarez is a Community, Parents & Health Associate. I already helped her with printing and copying parents’ meeting information and announcements, and I also checked the parents’ in-kind worksheet information and counted the hours and found the total amounts.

Then I go next door and find out if Barbara needs some help too. Barbara Walden is an executive assistant. I have already helped her with filing purchase orders and checks, and the organization’s vehicle plates and insurance information, as well with organizing office supplies and posting announcements.

And after that I go downstairs to Jaynie Lara, she is a Human Resources Manager. She always has a lot of documents to be filed. All of the information about the employees is confidential, so I have to be very careful. I help Jaynie to file personnel folders, check if the all documents are in the right place and order, to make new folders and create labels for new employees, and to shred the unnecessary or extra employee information.